It’s not always easy to be proactive at work. It’s defined by the behaviour of the people in your organization and if you have staff who are not proactive in what they do, you are going to fail in your business. You need to ensure that your employees don't have to be asked to do their jobs, and you shouldn't have to micromanage them into it. Your staff should want to be proactive in their jobs, and if you ensure that you are working with a great group of self-motivated individuals, they will be more proactive without being asked about it.
If you want to make sure that the employees you have hired maintain their ability to be proactive in their roles, you have to promote the right environment for it. This means knowing when to introduce construction document management software into your day to day business. It means knowing when to implement employee training and when to teach your staff to be more organized. It means helping your employees before they need to ask for it. You can take plenty of steps to become more proactive at work and you can keep your employees proactive, too. Proactive employees help each other and when you yourself are more proactive in keeping others motivated, you can ensure that your business is one that is successful. You can organize your time better, and schedule your tasks better, too. You need to have the right amount of downtime and do what you can to keep your life in balance. So, how can you help your staff to be more proactive?
Running a business can use up a lot of resources and time, this can be difficult to achieve growth. If you are a lone ranger or a small business, you will understand that you have to wear many hats and complete various tasks. It can be hard to actually state what your job role is there is that much variety. However, if you want to grow, you need to find ways of establishing structure and organisation to run successfully. This is where outsourcing comes in. Many businesses using outsourcing as a way of controlling certain tasks and freeing up time for other areas that need your focus.
Let’s have a look at some common areas you could outsource:
It would be nice to look after every single area of your business, but this isn’t possible if you want to grow. HR is an area where expertise and experience are extremely useful, especially if you ever have to face disputes or recruitment. HR Consultant Experts will ensure your staff are looked after, and they are on hand to answer any of your questions, guiding you through recruitment and employing employees.
Social Media Management
Social media is one of the most commonly used areas for marketing for many businesses. With consumers using at least one form of social media on a daily basis it’s not a surprise that it’s taken the business world by storm. It’s cheap, it’s simple, it’s effective, but it takes up a huge chunk of time to maintain. This is one of the most common areas to outsource, especially considering it can sometimes take the time of a full-time employee to look after.
Although data entry doesn’t require much skill, it can still be a task that is tedious and lengthy. It can be frustrating to see your skilled staff and expertise spent on this sort of task when it could be completed elsewhere, freeing up copious amounts of time. There are many freelancers and data entry companies that are there if you want to outsource this sort of task. They may even complete the work quicker and more accurately. Saving you money in the long run.
A lot of businesses outsource accountancy, this is because completing the accounts and keeping them updated is time-consuming and stressful. It also requires a certain level of skill, and if you aren’t willing to learn, it can be tedious and you could make mistakes. Mistakes could be costly for your business. You may be able to atumble your way through, but if you want to keep them in the best order, an outsourced accountant is probably the best option.
As you can see there are many ways you can streamline your business with outsourcing. These aren’t the only options either, there are just some of the most commonly outsourced areas for small businesses. Have you started to outsource anything in your business? Please share some of your successes in the comments section below.
Does your business have all of the vital services that it needs? The answer is probably not, because too many businesses miss out at least one in the name of saving money. However, when you have these services they are going to more than pay for themselves, so you need to stop doing this. Down below, we are going to take a look at some of the vital services that you are going to need, so keep reading to find out more.
The first thing that you are going to need to think about is IT. Instead of hiring a full-time employee to take care of this, you are better off hiring an outside company that offers managed IT services. The reason for this is because this way, you know that you are getting professionals, and one of the services that is usually on offer is 24/7 monitoring. This is not something that is offered when you hire your own employee, and you pay more for a salaried employee as well.
When things go wrong with your IT, it needs to be fixed ASAP. You can’t afford to wait because all of the downtime is going to be losing you profits. We know this isn’t what you want, so hire professionals and they will ensure the least amount of downtime possible.
The next thing that we are going to mention is marketing. Too many business owners are of the opinion that marketing is a waste of time. While they are wrong, their loss is your gain. You now have the upper hand because you will be marketing your business well, bringing in more business than you have ever seen, maybe even some of the competitors' clients. If you don’t market, people aren’t going to know anything about your business, which means they aren’t going to use your services.
When you hire a marketing service, all of your needs will be taken care of through this company, and you won’t have to stress about it at all.
The final service that we are going to look at is human resources. While people might not hear about HR that often, they are always around. You need them to mediate and moderate the interactions and issues between employees and yourself, or between employees and other employees. They are essential for dispute resolution and a number of other things. You should never run a business without either a HR service, or a HR department on your side.
We hope that you have found this article helpful, and now see some of the services that are vital for your business. If you are currently missing any of them, then it’s essential that you get this sorted out sooner rather than later. The thing that you need to remember is that while it might feel like a lot of money right now, it’s an investment into the future. We wish you the very best of luck and hope that you get some of these services soon.
When it comes to payment, you don’t want there to be any awkwardness. The more you can do to improve your invoicing process the better. Whether your company works with individual clients or other businesses, ideally you want to streamline the invoicing process and make it as clear and easy for everyone involved. The smartest way to do this is by investing in invoicing software or apps, and they will take care of a lot of the work for you. Once you start to scale your business, you can also outsource your invoice processing. For now, here are ten smart ways to improve your invoicing process.
Invest in invoicing software
Consider investing in the best invoicing software for small businesses. These will all include automated features making it a lot easier for you to bill your clients and have them pay on time. You’ll also have a record on the cloud of all the billing information automatically. Using invoicing software or apps is also much more secure for both parties and will give your clients confidence. For small businesses, it’s much easier to let technology take care of this one.
Open a business account
What you can do, however, is open a business account. Whether you use an app or take email invoices, you should use a business account for all transactions. It’s much safer to keep your personal and company assets separate, and this will protect you legally as well. A business account will also give you more credibility and make a better impression on your clients.
Build a good relationship with clients
Whether you’re dealing with B2B invoicing or providing a service to individuals you need to build a good relationship with your clients. Mutual trust is vital and you need to treat your clients with respect and professionalism at all times. This isn’t a backup for a signed agreement, however, but the better your client relationship is, the more likely the invoicing process will go smoothly.
Write effective terms
In order to successfully invoice a customer, you need to learn how to write invoice terms. Invoicing software will have features that will help you do this, but you need to come to an agreement and ensure your client has understood. Ideally, you should clearly outline any hidden charges such as late payment or cancellation fees. Be sure that your client has agreed on your rate, and whether this is to be paid hourly, daily, or weekly, etc, and clearly define any deadlines.
Invoice at the right time
Believe it or not, some business experts say there is a best time to invoice clients. It can depend on the type of service your business offers, however. If you offer a quote before the work starts this encourages your client to trust you, but you could end up underestimating costs. Some companies invoice at each milestone in more long-term projects. It’s probably better to invoice at the beginning of the week to get them paid on time, or at the end of the month to help your client keep track of payments.
Share data with clients on the cloud
You should try to keep your clients in the loop especially if you’re offering more long-term services or projects. If you need to share any files or information you can try using project management or freelancing apps. Here are some of the best apps to share files securely for small businesses. If you use the cloud, you can grant access to whoever you like at any time from anywhere.
Almost all decent invoicing software will allow you to automate reminders. This is especially important if you’re dealing with several clients. You might even forget about the deadline for payments and clients commonly do. Set up automated reminders on your invoicing software as soon as you agree on the terms. You can then choose a date further in the future for the reminders to go out automatically.
Late payment charges
There are many reasons why you should charge late payment fees. It’s your livelihood at the end of the day and you don’t want to lose profits. Charging late payment fees or cancellation fees will motivate your clients to pay you on time. You need to be careful here to clearly point out that they will be charged for late payments. As long as you are transparent about all prices and possible extra fees from the beginning, the customer will more likely be happy. Even if they do complain about late payment charges, you will have written records of your exchange to back it up.
Multiple payment options
You could consider offering multiple payment options. This might be advantageous if you run an eCommerce, for instance. Multiple payment gateways allow shoppers to use their favorite payment method, whether it be credit card, Paypal, or ACH payments from their smartphone. If you have the means to do this, it could improve the customer experience on your website. Offering multiple payment options also makes your business appear more legitimate and creates trust in consumers.
Outsource invoice processing
There are several reasons to outsource invoice processing. You might have started out managing your own payments and finances but now you want to scale your business. The more your business grows, the more clients you will have, and this can only mean more invoices. If you outsource to invoice processing services they’ll have the resources and the capacity to cope with this rise in demand.
Outsourcing also saves you time and money. You will save on the overheads, salary, sick pay, and all the other costs of hiring an in-house team. You’ll also be able to increase productivity and spend more time focusing on growing your business.
If you improve your invoicing process, you’ll develop a better relationship with clients creating good word of mouth. The more quickly and efficiently you do things the better. Open a business account and let the latest in invoicing tools and technology do the work for you.
Running a business is hard work. Many entrepreneurs or small business owners find themselves wearing many hats. They spend so much time working in their business they never get the opportunity to work on their business.
Using automation intelligently can not only improve your business processes, but it also frees people up to work on core business priorities. A study in the UK showed that business owners spend up to a third of their time on business admin.
Automation can be used in most areas of a business, but here are a few of the main ones that will make the biggest impact in the shortest amount of time.
HR & Payroll Systems
Even businesses with only a few employees have a number of legal and financial obligations to their employees. There are a number of great cloud hr systems coming onto the market which can run your day to day recruitment, HR and payroll services. These are cloud-based so won’t need to invest in any IT or data storage systems.
They’ll save you time, money and make sure that you stay legally compliant. Employees can update their personal details, access policies, request holiday or communicate feedback all directly through an online platform.
Running payroll through one of these systems can save your money on accountants and still let your remain compliant with the government tax systems and online banking facilities.
An efficient, well-organised team can do wonders. Rather than relying on emails and handwritten scribbles, why not run all of your tasks and projects through specialist software like Asana or Trello.
These programmes both have free versions that you can use to set up recurring tasks to keep your team and your business on track. The amount of time saved on unnecessary meetings or emails will transform your business.
A great deal of your marketing funnel can be automated through software such as Hubspot or Zoho. Once you’ve set up your campaign materials, you can rely on your software to push prospective clients through your marketing funnel without the need to manually trigger actions every step of the way.
Content, email and even social media content curation can all be automated in line with your campaign goals.
A well-designed chatbot on your website can drive enquiries through without you needing to speak to people.
The good news for small businesses is that you don’t need huge huge budgets to begin automating your business. Most of the larger software companies offer a freemium model, allowing you to access a range of features for free in the hopes that once you expand, you’ll move directly to the paid version.
Automating processes in our business can save you time, money and allow you to spend your precious time on actually running your business.
Increased productivity leads to better margins and an improved bottom line. Not adopting an agile approach to your business can lose you that competitive edge if your competitors do embrace automation.
Author - Chris
Author, Editor, Creator of this website.