We all want the best from our team. We want them to be as productive and effective as they can be, but it’s not always about making sure you have the right people for that team. Sometimes you have to be the right leader, too. If you want to see them get more done, then you need to take steps to help them improve their daily workflow, too.
Clutter is one of the biggest issues when it comes to workflow. It can distract and confuse a member of the team when they’re supposed to be focusing on something else. As such, establishing practices to eliminate clutter, from tidying the desk to deleting resolved emails to closing windows that aren’t relevant to the task at hand, can all help them focus. By eliminating clutter, you can improve the general workflow, in the long run, leading to greater productivity.
There are some steps in the workflow that, until technology improves, will need a human hand to make sure they are done the right way. However, there are many steps in a workflow that might not need as much human intervention, especially in the admin part of the job. Tools like https://www.templafy.com/document-automation-software/ can help you drastically shorten the amount of time needed to, for instance, prepare and send company-wide or customer communication documents. As such, the time and effort that would normally go into the relatively menial task can be spent on something both more important and more engaging.
Not only should you look at how you can more efficiently take care of certain tasks, but you should also help ensure they’re taking care of the right tasks, to begin with. Most workflow tasks can usually be ordered from the most important to least important, as well as the most urgent to least urgent. Tools like https://appfluence.com/productivity/prioritization-matrix/ can help your team do that for the whole day ahead, helping them better see where they should spend their time and what tasks might be able to be left until a little later before they get attention.
To some degree, you want employees to be able to prioritize their own work but there are some times you have to get them to switch tracks to hit a more urgent goal. Or perhaps there are issues within the workflow that can cause bigger problems down the line and you need to correct them. Leading with communication is essential, and having the right tools to get in touch quickly can help as well. Collaboration tools, such as team management and communication software, can ensure that your team is always plugged into the conversation. By making the means of communication consistent across the board, you ensure no messages get lost in the mix.
With the tips above, you can help employees focus on the work that needs to be done first, get it done quicker, and make sure that they’re working with others to ensure efficiency across the board.
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Author - chris
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